Every enquiry answered, every parent kept in the loop
Admissions enquiries arrive at nine at night and go cold by morning. Instant answers them while you sleep, keeps the whole conversation on one record, and sends the batch and fee reminders nobody has time to type.
Enquiries answered at once
An ad click or a form opens a WhatsApp thread, and Maya replies with fees, batches and timings before the parent has moved on.
Admissions on a board
Every enquiry moves through your own stages — enquired, counselled, documents in, enrolled — with the whole chat inside the record.
Reminders that go out
Class timings, fee dates, exam schedules and holiday notices, sent to the right batch on WhatsApp rather than a notice board.
The enquiry that arrives at 10pm
Admissions run on speed. A parent comparing three institutes will usually go with whoever answered. Maya answers in seconds from your own prospectus, and brings a person in the moment the question needs one.
- Click-to-WhatsApp ads land the enquiry straight in your inbox
- Maya replies from your own fee structure, syllabus and batch timings
- Qualifying questions asked and the answers written onto the contact
- Handed to a counsellor the moment it needs a human
Is the NEET weekend batch still open?
10:02 pm
It is — Saturdays and Sundays, 9am to 1pm, starting the 12th. Shall I book a counselling call?
10:02 pm
Yes, Sunday evening works
10:03 pm
From first enquiry to enrolled, on one board
An admission is a sequence, not a message. Name your own stages, drag the enquiry through them, and keep every conversation, document and note on the student record as it moves.
- Stages you name yourself — enquired, counselled, documents, enrolled
- The whole WhatsApp thread lives inside the record, not a separate tool
- Custom fields for course, batch, board and the parent’s number
- Follow-ups fire automatically when a stage goes quiet
18
Enquired
11
Counselled
6
Documents in
4
Enrolled
An illustration of the board, not live data.
The term-time jobs nobody has time for
Once students are enrolled, the work turns into keeping everyone told. That part automates well.
Batch-wise broadcasts
Segment by course, batch or year, and send a timetable change to exactly that group on an approved template.
Fee reminders
A scheduled reminder before the date and a follow-up after it, sent on WhatsApp where it is actually read.
Parents kept in the loop
Store the parent’s number alongside the student’s and send attendance, results and notices to both.
Demo and counselling bookings
Flows that collect a slot in the chat, so nobody plays phone tag to arrange a fifteen-minute call.
One inbox for the front desk
WhatsApp, Instagram and Messenger together, with assignment and internal notes so two people never answer the same parent.
Your number, your bill
You connect on your own WhatsApp Business Account. Meta bills you directly, at Meta’s published rates.
Meta bills you at Meta’s own rates
You connect on your own WhatsApp Business Account, so Meta invoices you directly at its published rates. We never sit in the middle of a conversation or take a cut of one — you pay a flat plan fee and nothing per message.